Procurement Assistant Job opening Plan International

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. Plan International believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, their supporters and partners, they strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. 

They support children’s rights from birth until they reach adulthood. And they enable children to prepare for – and respond to – crises and adversity. They drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. 
Plan International have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries. 

 

Role Title: Procurement Assistant

Location: Enugu

Role Responsibilities:

 

·         Process the purchase and supply of goods and materials for the PIIA as per the Operation Manual (OM), local procedures and policies to ensure value for money is always obtained 

·         Process with the preparation and processing of bidding documents for public tender offers to ensure a fair and transparent process for securing the services of consultants and contractors

·         Process with the preparation, update and maintenance of contracts to keep and track all contracts without any reports on program disruptions due to maladministration of contracts 

·         Produce and maintain an up-to date supplier database and price list for easy access to the required information that would ensure prompt procurement goods and materials for program activities

·         Ensure that all the procurement activities are capture in SAP 

·         Monitor and follow-up the hotel and conference room booking

·         Monitor and follow-up all vehicle fleet movement

·         Monitor and manage the team of Front Desk Assistant, Receptionist and Janitors to ensure they perform effectively and provide the required support services

·         Prepare and follow-up the administrative department cash forecast 

·         Responsible for the rapid identification and setting up of office and staff accommodation, and other premises in fast changing and volatile environments. This includes fitting of equipment required to run the office and ensuring the staff movements. 

·         Coordinate asset management for all projects under the area of responsibility including disposal plans asset verification, compliant purchasing. Process with the registration, update and status of the fixed asset acquisition /movement, to keep and track all assets with no reports of loss of assets

·         Ensure suitable accommodation, communication means, and transport is in place for staff, visiting Plan staff, and consultants 

·         Ensure the office & its environment are well kept and maintained to facilitate the smooth flow of office work without any adverse disruptions 

·         Drafting of Letters and contracts 

·         Share cost recovery vehicle usage charging invoices with finances department, updated data for vehicle cost recovery annually 

·         Supervision of admin staff; review and fixing objectives, Midterm Appraisal and final evaluation

·         Preparation, update and follow-up of the procurement Plan (monthly/quarterly) 

·         Keep the Operations Manager informed of any initiative or difficulties related to the office for attention/redress for the provision of the required support services for program implementation, and submit all document to his approval

·         Perform any other duties that may be assigned from time to time to support the attainment of organizational goals. 

 

Required Qualifications:

• University Degree or Two years University Certificate in Logistic / management/ law
• Minimum two years’ experience of purchasing, maintaining inventories and materials
• Computer skills
• Ability to use general office equipment such photocopiers, printers etc…
• Experience working with an international NGO would be an advantage
• Good communication and ICT skills
• Good inter-personal skills
• Good client/customer relations
• Good writing and reporting skills
• Good negotiation skills
• Strong team player
• High level of discretion
• Planning & organizing

Application Deadline: 

August 30^th 2020

To apply, click on the link below

https://indeedhi.re/3j6z92c